how to translate audio to text way with words

How To Translate Audio To Text

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Translating an audio file to text is the process of converting an audio recording into text. Media include digital, YouTube, cassette tape, video, podcasts, webinar, CD, DVD or other which are formatted into an electronic format such as a Word document, PDF, Excel spreadsheet or other text file type.

This post briefly examines the emergence of audio translation, notes a key challenge and provides 4 great reasons to translate audio to text.


Audio translation was done predominantly by “secretaries” sitting near the desk of the boss. They used dictaphones, headphones and typed what was said. Recently on-site secretaries have been increasingly replaced by virtual assistants and transcription services with digitization now the new standard.

The transcription ‘industry’ has expanded. Pioneering companies such as Way With Words are expanding across the globe. There is no longer a need for office typists to sit together in a room to translate recordings to text as clients can now download audio and upload text from pretty much anywhere. This is the way many transcription companies work today.


In the meantime, software developers have been working on software that will convert audio to text. But because of the thousands of accents and dialects are spoken worldwide, to the nearly uncountable number of differences in the way people speak – the speed of speech, enunciation, pronunciation, slurring of speech, swallowing of vowels – the accuracy levels of transcription software is still challenged.

So human transcription is still the first choice for quality transcribing. Trained and experienced human transcribers with an excellent command of language, sharp hearing, and a thorough knowledge of various subjects remain the only current option that ensures transcript accuracy.


Here are 4 great reasons to use audio translation.

More Ways To Share information

First of all, it’s a great way to disseminate information. While people certainly do enjoy watching and listening to videos, accessing such files can be more complicated and people can be hindered by not always having the right technology or being in a situation to watch and listen. Having transcripts, though, allows for both reading them in .doc or PDF formats, as well as reading them in a printed version.

Catch Up What You Missed

Suppose you’re holding a meeting or a conference, but some people aren’t able to attend. That means that they will miss out on all the content of the discussion unless they manage to get hold of the notes. This is why conference transcripts are useful: the only thing you have to do is to get a transcript of the recording and then just send it to whoever missed the event.

Just Focus On The Talking

Perhaps attendees at your meeting or event spend their time scribbling notes, trying to take down as much information as possible. If instead, you record the meeting and then have the audio transcribed, you can share the meeting transcript discussion with everyone! (read our 10 tips for taking better meeting minutes).

Get To The Facts – Fast

When writing a dissertation or doing research it might be difficult to track the information from an audio file. This makes listening through hours of recordings difficult to find a pertinent comment. So, translating your audio to text is not only a good way to store data, but it also allows you to search documents for keywords very quickly. You can then copy and paste selections from the transcript right into another document. In addition, not doing it yourself by outsourcing to one of many fast transcription services out there, also saves you time.

If you are looking for further options to translate your audio recordings then read our how to convert audio file to text page. 



Nothing simpler. Take a look at the features and the easy-to-use audio to text transcription service Way With Words offers. Get an instant quote by uploading your audio file or just typing in your estimated minutes of recording or read more about audio transcription services offered by us.

Like the price? Create your account in under 60 seconds and get your recording going for transcription.

If you have custom requirements or are looking for a b2b transcription service solution, then just complete our contact form on the homepage. We reply very quickly!

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