The 3 Most Common Types of Transcription and How They’re Used
Do you need audio or video transcribed?
When it comes to transcribing recordings you have a few choices as to how you want your copy to look. Here’s is a short guide on the 3 most common types of transcription and when to use them.
1. Verbatim Transcription
Do you want to capture both the verbal and non-verbal sections of the content being transcribed? Consider using verbatim transcription. When using this format, you’ll have to include stammers, fillers, and slang. You’re not omitting any detail.
Verbatim transcription is content heavy. Apart from the substance of the message, every aspect recorded in the video or audio must be factored in the final transcribed copy. You need to include factors such as the variations in emotions and tone as well as breathing and background noise.
When is Best to Use Verbatim Transcription?
Use the verbatim format when you want to literally transcribe all the speech in a video or audio recording. Verbatim transcription serves as an important tool for research or to note the details of not only what is said but how it might be stated.
Do you know that court clerks, police investigators depend on verbatim transcription? This technique helps these parties come to a reasonable conclusion about a claim or statement being made in the case of police transcription.
Important Rules in Verbatim Transcription
How is laughter transcribed on the recording? Are some sections of the recordings paraphrased? Do you have such questions? Well, here are the rules that guide verbatim transcription:
1. Don’t Paraphrase
You have to capture every word. A professional transcriber understands that verbatim transcription requires the transcriber to type the exact words. If you paraphrase the speech of the recording, it’s no longer a verbatim transcription (but rather an intelligent transcription, described further on).
Verbatim transcription is also often used by business analysts and market researchers who often need to understand exactly what the target audience said and meant.
2. Capture False Starts and Fillers
Do you know what fillers are? These are the ahs, ums, you know part of the conversation often used in speech as the speaker uses the time to think.
Sometimes speakers start a sentence but never completes it. Sentences that are never completed are known as “false start”.
So why would it be useful to include “false starts” and fillers in your transcription? Because they can give you insight into the speaker’s thought process.
3. Don’t Omit Non-verbal Communication
Apart from the use of words, humans use other non-verbal cues to communicate. These cues include ambient sounds, laughter, pauses, etc.
Verbatim transcription is used to capture all these cues to give a more accurate account of what’s being discussed and communicated.
You should also indicate if two speakers spoke at the same time and any resulting interruptions.
4. Note External Sounds
Marketing research often requires knowledge of the target audience surrounding. Examples of these sounds include people’s movements, doors opening, etc.
Why are market researchers interested in all details?
A market researcher is interested in laughs, pauses, “ahhs” and “umms” as they reflect the emotions of the respondent.
Many false starts and fillers provide a signal about a customer’s thoughts even if they choose to use words that suggest otherwise.
In this situation, verbatim transcription allows one to deliver a complete response of the interviewee.
2. Edited Transcription
An edited transcription is a revised version of the recording used to deliver a precise document.
What makes it different from the verbatim transcription? In the edited version, some sentences or phrases are omitted on the grounds they’re grammatically incorrect, excessive or unnecessary.
Irrespective of the omission, this technique aims at retaining the meaning and essence of the speech.
When is Best to Use Edited Transcription?
This tool is often used for discussions or recordings that may be published or for translation purposes.
In most cases, edited transcripts require a more formal tone. The priority is the readability of the document for the intended recipient.
Edited transcription is often used for seminars, conferences, and formal speeches.
3. Intelligent Transcription
Intelligent transcription is characterized by light editing and is used to ensure an accurate representation of what is being said or communicated.
What does ‘light editing’ mean?
Speaker’s expressions of acknowledgment such as ‘hmm’, ‘okay’, I wonder’ and ‘got it’ and fillers such as ‘err’, ‘um’, along with repetitions are omitted from the final transcribed copy.
What of non-standard language, slang, stutters, and stammers? Are they maintained in the final copy? All these plus any detail expressing interruptions in speech, such as throat clearing and coughing are considered irrelevant hence eliminated.
The main idea is to eradicate sentences and phrases that are irrelevant to the discussion’s or conversations main point.
Why is Intelligent Transcription Unique?
Intelligent transcription is used to present the essence of the message in the transcribed document. This ensures that even after the emotional content has been removed, the gist of what is being meant or intended remains.
The final transcript should be a record of the essence of the speech, while honestly presenting the substance and tone of the original discussion or content.
This transcription format is often used for business analysis.
Types of Transcription Conclusion
All three types of transcription are used for specific purposes. The requirements discussed above are important to keep in mind when choosing which type of transcription format to use the next time you need transcription done.
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3 Types of Transcription Summary
- Verbatim Transcription
A comprehensive transcript that captures both verbal and non-verbal speech.
- Edited Transcription
A revised transcript version of the recording used essentially deliver a precise document.
- Intelligent Transcription
A lightly edited transcript to ensure an accurate representation of what is being said or communicated.