5 Best Ways to Create a Transcript From Your Video

This is Why You Need Video To Transcript Services 

Creating a transcript from a video is a valuable skill that can save time and improve accessibility. Whether you need a text version for reference, searching, or to enhance the accessibility of your content, transcribing videos can be a daunting task. In this article, we will explore the five best ways to create a transcript from a video. From time management to handling language complexities and background noises, we’ll cover all the essential aspects. So, let’s dive in!

Challenges of Video Transcription

Transcribing videos can pose several challenges, which can impact the time required, complexity, format, and ultimate purpose of the transcript. Let’s explore some of the key challenges.


Time Management and Duration

Transcribing a video is a time-consuming task that depends on the length of the video and the complexity of the content. On average, it takes approximately four to six hours to transcribe one hour of video accurately. Therefore, it’s crucial to allocate sufficient time for the transcription process.

Complexity of Language, Speakers, and Background Noises

Videos with multiple speakers, technical jargon, accents, or background noises can complicate the transcription process. These factors make it more challenging to decipher speech accurately, resulting in potential errors in the final transcript.

Transcript Format

The format of the transcript depends on its purpose. For general reference or search purposes, a simple text document suffices. However, for specific purposes like closed captioning or subtitling, the transcript must adhere to specific formatting guidelines to ensure synchronization with the video.


SRT or VTT File Formats

When it comes to choosing the appropriate file format, two common options are SubRip Subtitle (SRT) and WebVTT (VTT). SRT files are widely supported and compatible with most video players, while VTT files offer additional formatting options and support for modern web technologies. Consider your specific requirements when deciding between the two formats.

Purpose of the Transcript for Captioning

Transcripts serve as the foundation for creating closed captions or subtitles. Accurate transcripts enable content accessibility for individuals with hearing impairments and also improve search engine optimization (SEO) by making video content searchable and indexable.

Five Tips for Effective Video Transcription

Prepare the Video

Clean up the audio by reducing background noise, enhancing speech clarity, and optimizing the video’s audio quality before transcription.

Divide the Task

Break the video into smaller segments and distribute them among multiple transcribers if you’re managing a large project or have time constraints. This approach ensures faster completion while maintaining accuracy.

Proofread and Edit

Review and edit the transcript meticulously to correct any inaccuracies, grammar mistakes, and ensure consistency. Pay attention to speaker identifications, timestamps,

Use Specialized Tools

Employ transcription software or speech-to-text APIs that offer enhanced accuracy, speaker identification, and timestamping functionalities to streamline the transcription process.

Consider Outsourcing

If time or expertise is a concern, consider outsourcing your video transcription needs to a professional transcription service. Outsourcing ensures high accuracy and efficiency, allowing you to focus on other important tasks. One example of a reliable and professional transcription service is Way With Words Captioning services. They offer highly accurate and timely captioning solutions, along with volume discounts for bulk projects.


Summary of the 5 Tips

1. Utilize Automated Transcription Software: Use advanced tools that employ automatic speech recognition (ASR) technology to transcribe your videos quickly and conveniently.
2. Opt for Manual Transcription: Engage in manual transcription for greater accuracy and precise control over the transcript.
3. Outsource to Professional Transcription Services: Entrust your video transcription needs to experienced transcription service providers who offer highly accurate and efficient results.
4. Leverage Crowd Transcription Platforms: Make use of crowd transcription platforms that allow multiple individuals to collaborate in transcribing your video.
5. Utilize Speech-to-Text APIs: Integrate speech-to-text application programming interfaces (APIs) into your workflow to automate the transcription process and streamline efficiency.

In conclusion, creating a transcript from a video can be a complex and time-consuming process. However, by following the five best ways outlined in this article, you can simplify the task and achieve accurate and accessible transcripts. Whether you choose automated transcription tools, manual transcription, crowd transcription platforms, or speech-to-text APIs, it’s essential to consider factors such as time management, language complexity, transcript format, and the purpose of the transcript. If you require professional and accurate results, outsourcing to a trusted transcription service like Way With Words can provide a reliable solution for your video transcription needs.

Remember, creating a transcript opens up opportunities for improved accessibility, searchability, and enhanced user experience. So, embrace the power of transcription and unlock the full potential of your video content!

Note: Closed captioning or live-time CART captioning were not included in this article, as the focus was solely on creating transcripts from videos.


With a 21-year track record of excellence, we are considered a trusted partner by many blue-chip companies across a wide range of industries. At this stage of your business, it may be worth your while to invest in a human transcription service that has a Way With Words.

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