WAY WITH WORDS

Audio Transcription

Ted Talks
MedAssets
Harvard University
Standard & Poors
MIT Sloan
Citrix

Audio To Text

99%+ Accurate Audio Transcripts

We transcribe a wide range of audio recordings across many industries. Our audio transcription service is used for dictations, focus groups, interviews, polls, media presentations, speaker events across to research and proceedings. Clients include individuals,​ journalists, academics, professionals, finance institutes, emerging technologies, pharmaceuticals, government departments, police services and many more.

Z

99%+ Accurate

We produce highly accurate audio transcripts.

~

Data Compliant

We are fully GDPR and DPA 2018 Compliant.

Files On Time

We complete your audio transcripts on time.

Client Support

We answer all your questions as a priority.

What We Transcribe

 Audio Transcription Options

 

y

ONLY SPEECH

We transcribe all words spoken that flow clearly (Standard Format).

ALL SPEECH

We transcribe all words and additional sounds (Full Verbatim).

SPEECH + TIME CODING

We transcribe the speech in either format and apply time coding.

AUDIO TRANSCRIPTION FAQs +

WHAT LANGUAGES DO YOU TRANSCRIBE?

We transcribe almost all English-language dialects. Other languages are considered on a case-by-case basis.

WHAT AUDIO FILES DO YOU ACCEPT?

Nearly all audio file formats are acceptable.

The file size is capped at 2GB. If your file is larger than 2GB, please shrink the file size. A search on the internet for an audio file size reducer should yield multiple results.

ARE MY FILES CONFIDENTIAL?

We process highly confidential matters on a daily basis for our global clients.

We take numerous measures to ensure client confidentiality, including:

  • Client-tailored Non-Disclosure Agreements.
  • Contracts for Way With Words’ management, staff and independent contractors which include strict confidentiality and data protection clauses.
  • Password protection and encryption.
  • Secure server for uploading.
  • In-house processes to vet each transcriber for ID purposes.
  • Where required, we also ensure our contractors and staff sign the relevant data protection or Official Secrets Act of the client country.

IS WAY WITH WORDS DATA COMPLIANT?

We have, on many occasions, carried out extremely sensitive work for various government agencies, financial institutions and research marketing companies. We fulfil a number of data compliance requirements, including those prescribed by the GDPR and the DPA 2018. For more information please see the footer below.

WHO ARE YOUR TRANSCRIBERS?

We receive thousands of transcriber applications monthly through our dedicated website job portal. Our audio transcribers are chosen after a rigorous process of testing and training on their abilities to research, understand and comply with our very strict operational, quality control and knowledge requirements.

HOW ARE YOUR TRANSCRIBERS CONTRACTED?

Our audio transcribers are selected to ensure that we can provide audio transcription for nearly every industry and accent and they are required to sign agreements containing strict confidentiality and data protection clauses. Other conditions of work are considered on a case-by-case basis with the client if required.

HOW DO YOU ALLOCATE WORK?

We use our advanced proprietary workflow system to always match your job with the best available skilled transcriber. We ensure your job is completed according to our very demanding quality control standards.

WHAT DOES IT COST?

Our audio transcription rate is calculated per audio minute.

Get started to view our Audio Transcription calculator now.

WHO USES WAY WITH WORDS?

Our customers range from individuals to institutions from a wide range of industries, businesses and governments.

View our Use Cases further below.

MORE QUESTIONS? Visit our FAQ page.

How It Works

 Audio Transcription Process

 

↑ UPLOAD AUDIO

Select a preferred turnaround, transcript template and format and upload your audio files.

→ WE TRANSCRIBE

Suitable audio transcribers are assigned to your recordings and we start transcribing.

↓ COLLECT TRANSCRIPTS

Get notified when your audio transcripts are ready and log into your account to collect.

The Transcript

 Audio Transcript Templates & Formats

 

STANDARD AUDIO TEMPLATE (DEFAULT)

Audio Transcript Standard Template 1200 - Way With Words

TIME CODING AUDIO TEMPLATE

Audio Transcript Time Coded Template 1200 - Way With Words

TRANSCRIPT FORMATS

Transcript Format Options 1200 - Way With Words

TEMPLATES

STANDARD AUDIO TEMPLATE (DEFAULT)

Title of the file at the top, a speaker key showing the number of speakers, followed by the dialogue. Two free time stamps per page.

TIME CODING AUDIO TEMPLATE

Tabular Microsoft Word document (.docx). Title of the file at the top, a speaker key showing the number of speakers, followed by the dialogue. Time-stamps every 30 seconds.

FORMATS

STANDARD

Intelligent Verbatim where all speech is included other than false starts, repeated words/phrases, verbiage and background noises.

FULL VERBATIM

Every utterance and sound is transcribed, including false starts, repeated words/phrases, verbiage and background noises.

FILE TYPE

Standard A4 Microsoft Word document (.docx). Audio transcripts can be provided in other formats, such as PDF or Rich Text Format (RTF), on request.

  • Amazing Way With Words are amazing. Used them for my MSc transcriptions. Fast and efficient! 100% recommend!

    Penelope Denny Avatar
    Penelope Denny
    Writer, Individual

    Absolutely fantastic job by Way With Words - quick to respond to any queries I had and 100% accurate. ... [+]

    Karen Baldwin Avatar
    Karen Baldwin
    Researcher

    Always Excellent Very happy indeed, excellent service as always!

    Elena Agar Avatar
    Elena Agar
    Project Manager, VSI
  • Good Timing Excellent work and timing.

    Mark Lindsell Avatar
    Mark Lindsell
    Managing Director, Crime Watch SA

    Will Definitely Use Again We had great communication about the work throughout, the transcripts were mostly completed on time and to a good standard... [+]

    Alice Bryant Avatar
    Alice Bryant
    Programme Coordinator, CLIC Sargent

    Quick And Easy! This process was quick and easy. The staff are friendly, helpful, and made the whole transcribing process a walk in... [+]

    Jessica Stone Avatar
    Jessica Stone
    Senior Business Analyst, Compassion
  • Recommended! Very happy with how this all ran, with every file returned within the required turnaround time. Recommended.

    Gary Prins Avatar
    Gary Prins
    Owner, 4sight

    Aloha! Awesome – you are the best! Aloha.

    Alex Reinprecht Avatar
    Alex Reinprecht
    President, Zone Media

    Heard Good Things Have heard good things about them. Understand why they need to be selective, believe they recently opened up for Afrikaans 🙂

    Jean Nichols Avatar
    Jean Nichols
    Admin Assistant, Health Institute
  • Really Happy Thanks for sending all those completed transcripts through – we’ve been really happy with the quality of the transcription.

    Edwina McCarthy Avatar
    Edwina McCarthy
    Research Assistant, Monash University

    Accurate! Great service, on-time and accurate, even with technical topics.

    Karen Bryan Avatar
    Karen Bryan
    Owner, Marketing&Communications

    Definitely Recommend Them Super easy to use, well priced and my transcribing arrived a few days early which was an absolute bonus. Would... [+]

    Sharon Lanteri Avatar
    Sharon Lanteri
    Archives Librarian, Sacred Heart College Kyneton
  • Thank You Dear Way With Words, thank you so much! This is brilliant and very fast!!

    Diederik van den Berg Avatar
    Diederik van den Berg
    Marketing EMEA, IDEXX BioAnalytics

    Amazing Experience I have had amazing experiences with Way With Words over the past four years. They will always make a plan... [+]

    Caro van Aardt Avatar
    Caro van Aardt
    Interpreter, SA Parliament

    Good Transcripts Converted all my video recordings and sent back really good transcripts.

    Emma woods Avatar
    Emma woods
    Lecturer
  • Good At What They Do These guys are good. Good at what they do, producing excellent transcripts (in spite of difficult accents) and excellent... [+]

    Phil Back Avatar
    Phil Back
    Research Associate, Imperial College London

    Very Caring My friend works for them and I hear they are a great company to work for (very caring). Deserve some... [+]

    Peter Weller Avatar
    Peter Weller
    Data Researcher

    Very Reliable A very reliable transcription company that delivers top quality transcriptions, on time. Their team is always willing to assist via... [+]

    Alyssa Eksteen Avatar
    Alyssa Eksteen
    Project Manager, Folio
  • Superb! We found transcripts to be well done, the process was smooth and easy to send and receive. We would definitely... [+]

    Denise Beaumont Avatar
    Denise Beaumont
    Marketer, Individual

    Pleased With Service I will continue to promote your business as I am pleased with your excellent service.

    Michelle Hall Avatar
    Michelle Hall
    Research Fellow, University of Western Australia

    Prompt And Efficent Prompt, efficient and accurate work. Thanks for the great service!

    Michael Scheepers Avatar
    Michael Scheepers
    Engineer, Individual

Rates & Pricing

 FREE: Two Timestamps Per Page. Any Number Of Speakers. Any Sound Quality

Number of minutes to transcribe
Turnaround time
Time Coding  
Full Verbatim  
Rate Per Minute   $0.00
Deposit   $0.00
TOTAL: $0.00 Sales Tax N/A
Turnaround time
Time Coding  
Full Verbatim  
Rate Per Minute   $0.00
Deposit   $0.00
TOTAL: $0.00 Sales Tax N/A

Do you have something special in mind?

Send us your specific requirements by using our CONTACT FORM and we will get back to you with your custom quote.

Just want to chat? Please feel free to use our live chat app by clicking the tab at the bottom of the page.

Use Cases

Audio Transcription Use Cases

Audio Transcripts

Our Audio Transcription service is used by a broad range of clients from individuals and businesses to governments and multi-national institutions. Audio transcripts are commonly requested for academia, business, conferences, disciplinary procedures, finance, focus group research, government, insurance, interviewing, investigations, legal, market research, media, medical, podcasts, police, sermons and telecommunications.

View some of our use cases »

Academic Transcription

Clients include universities, teaching schools, academic institutions.

Commonly used for academic research, field studies, postgraduate research collections, focus group recordings and analysis, institutional lectures and speeches, as well as academic presentations.

Business Transcription

Clients include companies and businesses of all sizes and across all industries.

Commonly used for conference calls,​ earnings calls, management proceedings,​ market research strategies,​ stakeholder presentations,​ boardroom and corporate meetings, entrance or exit job interviews,​ AGMs as well as minute reports or memos.

Conference Transcription

Clients include event companies, businesses and government institutions that host conferences and workshops.

Commonly used for conferences, seminars, and workshops that cover topics such as research methodology seminars, business development, entrepreneurship, technology, education, culture and community, finance, business models, corporate strategy, tourism, leadership, energy, environment, as well as medical research.

Disciplinary Transcription

Clients include human resource departments, managers, labour lawyers, unions, business and government.

Commonly used for issues related to disabilities, discrimination, employee development, employee discipline, employee leave management, equal employment opportunity, harassment and special work arrangements.

Financial Transcription

Clients include corporations, merchant banks, regulatory bodies, building societies, accountants, compliance companies, business schools, finance advisers, webcast providers, management consultants and finance portals.

Commonly used for forex consulting, wealth management advice, insurance agreements, finance brokering, banking, investor relations, earnings calls, annual financial and budget meetings, business surveys, interim company results, financial seminars and training sessions, analyst interviews, financial reports and company reports.

Focus Group Transcription

Clients include business services, marketing groups, PR companies, brand houses, research groups, academic institutions and government departments.

Commonly used for roundtable discussions, surveys, market research, business discussions, brainstorming workshops, strategic planning sessions, academic research, meetings and group discussions.

Government Transcription

Clients include local, regional, federal, provincial, state and national governments.

Commonly used for meetings, parliamentary discussions, public policy debates, public reports, cabinet or other government minutes and government research into its many programmes.

Insurance Transcription

Clients include insurance, medical and legal professionals and any other relevant or related claims experts.

Commonly used for insurance recorded statements, insurance testimonials, insurance and damage reports, agent summaries, file interviews, notes on investigations and probes, summary reports, theft/property damage reports and insurance reports for property, casualty, holdings and assets.

Interview Transcription

Clients include professionals from various disciplines, including business people, lawyers, authors, journalists, students, researchers, recruiters, multimedia professionals, and police.

Commonly used for research interviews, one-on-one interviews, job interviews, news/journalist interviews, radio interviews, focus group interviews, group discussions, legal interviews, market research, police interviews, teleconferences and telephone interviews.

Investigation Transcription

Clients include attorneys, police departments, detectives, private investigators, law firms and private individuals.

Commonly used for police investigations, property investigations, insurance investigations, disciplinary hearings, crime scene investigation, forensic reports, taped confessions, surveillance recordings, wiretaps, fire and motor accidents, legal proceedings, hearings and private meetings, medical investigation and even scientific investigations.

Legal Transcription

Clients include law firms, law enforcement organisations, attorneys, police departments, detectives, private investigators and private individuals.

Commonly used for general correspondence and memos, attorney dictation, deposition transcripts and recorded witness statements, medical-legal reports, debt collection, legal agreements, contracts, wills and trust documents, commercial and domestic conveyancing, medical negligence and personal injury, immigration, videotaped depositions or interviews, surveillance and investigative reports and telephone hearings.

Market Research Transcription

Clients include market researchers, marketing specialists, brand houses, businesses and government.

Commonly used for collecting data from potential customers, focus groups, producers and service or product providers for evaluation or to capture insights from a wide variety of sources: focus groups, consumer forums, interviews, opinion polls on possible outcomes for a market strategy.

Media Transcription

Clients include broadcast companies, television studios, production houses, news journalists, newspapers, social media distribution agents, video creatives and podcasters.

Commonly used for films, television shows, documentaries, adverts, promotional videos, training materials, news pieces, podcasts, radio broadcasts and talk shows.

Medical Transcription

Clients include doctors, nurses, administrators, medical researchers, pharmaceutical companies and other healthcare providers.

Commonly used for keeping patient records, doctor dictated reports, procedures and notes, treatment history of patients, medical research interviews, healthcare research and medical findings.

Podcast Transcription

Clients include podcasters, media houses, radio stations, social media thought leaders and participants.

Commonly used for webcast lectures, interviews, legal proceedings, sports events, audio library hosting, webcasts and television studio conferences.

Police Transcription

Clients include police departments, government security agencies, private security firms and other law enforcement agencies.

Commonly used for suspect interviews, patrol reports, disciplinary hearings, tribunal hearings, victim interviews, witness statements, fire reports, emergency service phone calls, 911 or other emergency dispatch calls, memorandums and internal communications, surveillance footage and wiretaps, inmate or prisoner phone calls, and staff and departmental meetings.

Sermon Transcription

Clients include churches, prayer groups, bible study groups and other religious bodies.

Commonly used for church lectures,  religious coaching, church notes, church correspondence, prayer/study groups, ministry, gospel seminars and bible reading.

Telecommunications Transcription

Clients include individuals, business and government. 

Commonly used for teleconferences, videoconferences, Skype, VOIP, WhatsApp or other software chat services.